Harvey Hadden Race League AGM Weds 20 January

Harvey Hadden Race League AGM information

AGM – Details & notes





Date: Wednesday 20th January

Time: 7:45pm (estimated finish at 9:15pm)

Location: Harvey Hadden sports village, studio 1

This will be the first Annual General Meeting of the Harvey Hadden Circuit Race League consortia, where we finalise the proposals for the 2016 league racing & activities. All riders & clubs/teams are welcome.

Attached are four documents. We have a lot to get through in 90 minutes, so PLEASE READ THESE BEFORE THE MEETING.
1.HHCRL proposal
2.HHCRL rules
3.HHCRC event schedule – dates, times & categories
4.HHCRC projected cash flow

If you have any questions before the meeting, please contact Neil on harveyhaddenleague@gmail.com

Agenda:
◾Welcome & apologies for absence (7:45pm)
◾Review the HHCRL proposal summary (20 mins)
◾Review the HHCRL rules (20 mins)
◾Review the HHCRL event schedule (15 mins)
◾Review the HHCRL finance proposal (10 mins)
◾Election of committee members (10 mins)
◾AOB (10 mins)
◾Meeting close (approx 9:15pm)

Posted in Uncategorized on January 12, 2016. Leave a comment



Treasurer, Secretary & League Registrar wanted


At the AGM (Weds 20th January) there will be the opportunity to elect officials to the HHCRL committee to help with the smooth running of the league in our first season.

A lot of the work required to set up the league has been done, with the help of those attending meetings and a small group of experienced people providing advice and support.

This is the first time that I have been involved in setting up and running something like this, and I’ve found it very enjoyable & rewarding so far.

If you’d like some information on what is involved, or how much time it might take, please contact me at harveyhaddenleague@gmail.com

Thanks

Neil Buddo

Chair- Harvey Hadden Circuit Race League

League for 2016 will be:

Harvey Hadden 1.5km circuit, 2 hair pins.
Events
Sun 17th April and Sat 30th April 10.30am-4.30pm 2/3rd cat, 3/4th cat and women 2/3/4
The above will be first sessions to get a feel for how it works
Tuesday evenings from then on, 17th May – 2nd August 6pm-8.30/9pm

Duration
Cat 4 30-40mins
Cat 3/4 40-45mins
Cat 2/3 50mins
Women 40-45mins

BC points awarded as normal + league points for members. Money prizes on night and league prizes
There are various ways to enter-
£10 –this needs club to be affiliated to league at £50, if a club organisers a race, affiliation reduces to £15. Rider has to pay one off £5 membership. This also allows league points.
£13 – None member, no points allocated
£15 – enter on line, points still allocated if a member
There is a scheme for reimbursement of Club affiliation fee, subject to how their finances go as the year goes on.

Two races still not allocated to club organisation, they reckon about 5-7 volunteers are needed on the day, 2-3hrs on a Tuesday night.

Track rental-
Block bookings of 10 sessions or more are £37.50/hr, single sessions £45/hr. Its then down to who ever books it, who is invited or allowed to ride. The blocks have to be on consecutive weeks. Mornings or afternoons are £100.

Current Opening hours for Pay & Play Customers £3 per session, slightly cheaper for city residents
Mon 8.00am – 6.30pm
Tues 10.00am – 6.30pm
Wed 8.00am – 2.00pm & 4.00pm - 6.30pm
Thursday 8.00am – 8.00pm
Friday 8.00am – 8.00pm
Sat 8.00am – 10.00am & 12.30pm – 1.30pm
Sun 8.00am – 10.00am & 1.30pm – 6.00pm